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The insurance year runs from 9/1 to 9/1.
STATEMENT OF PURPOSE
Junior Volleyball Association, Inc., is a nonprofit association whose mission is to promote the growth of youth and junior volleyball through program and resource development, education and events. It is our desire that all member clubs agree to the following JVA Guiding Principals and adhere to the Code of Conduct and Ethics as stated below.
Affordability and Financial Responsibility
CONDUCT AND ETHICS
We will conduct our business affairs in the best interest of the association and our sport. We will comply with the laws governing our business without exception. Where there is any doubt, we will follow our fundamental sense of right and wrong.
We compete fairly and honestly. We do not engage in unethical, anti-competitive or illegal business practices. We will deal fairly and transparently with our customers, suppliers, competitors and agents. We will strive to serve as role model for other clubs, JVA and our sport.
We strive to provide equal opportunity in all aspects of employment and will not tolerate discrimination or harassment of any kind. Derogatory comments based on racial or ethnic characteristics, unwelcome sexual advances and similar behaviors are prohibited. The diversity of our directors, employees, independent contractors, volunteers and others are tremendous assets to our association and our sport.
HEALTH AND SAFETY
We strive to provide a safe and healthful work, training and competition environment by following safety and health rules and practices. We do not permit violence or threatening behavior. We will insure that all directors, employees, independent contractors, volunteers and others have a current record of a clear background screen on file with JVA, AAU, or USAV.
The good name and reputation of our association and all our member clubs depend, to a very large extent, upon each club taking personal responsibility for maintaining and adhering to the guidelines set forth in this Code. Your business conduct and your personal conduct must be guided by the guidelines set for in this Code with a focus of always doing the right thing.
Board Approved 09.2017
As a requirement of membership, JVA members agree to the JVA Guiding Principals and Code of Conduct.
A member who violates the JVA Club Code of Conduct may have their membership revoked by a 2/3's vote of the board of directors. The member will be notified via email within 48 hours; followed up by written notification via USPS mail tracking. The notice must include the decision, rationale for the decision and a description of the appeal process.
The member has the right to appeal as long as such appeal is made in writing and received within 30 days of the receipt of the original notification of membership revocation.
The written appeal will be made to JVA Board Secretary whom will Chair the Appeal Committee. Upon receipt of the appeal, the Board President will appoint two other active JVA members to serve on the committee. The committee will convene in person or via teleconference within fourteen days to review the Board's decision. The committee will afford the suspended member the opportunity to give written or verbal testimony. The Chair of the Appeal Committee will notify the member of the decision within 7 days of the appeal meeting. The decision of the Appeals Committee is final.
Board approved 09.2017
The JVA recognizes the importance of the Internet in shaping public thinking about our organization and our current and potential services. We also recognize the importance of our employees joining in and helping shape industry conversation and direction through interaction in social media. The JVA is committed to supporting honest, transparent, and knowledgeable dialogue on the Internet through social media.
Shared values that we live by as an organization and as individuals:
LEADERSHIP: The courage to shape a better future;
COLLABORATION: Leveraging our collective genius;
INTEGRITY: Being real;
ACCOUNTABILITY: Recognizing that if it is to be, it's up to me;
PASSION: Showing commitment in heart and mind;
DIVERSITY: Being as inclusive as our brands; and
QUALITY: Ensuring what we do, we do well.
These Online Social Media Principles are intended to outline how these values should be demonstrated in the online social media space and to guide your participation in this area, both when you are participating personally, as well as when you are acting on behalf of the Organization.
All 3 JVA Insurance options cover:
LIABILITY: Carrier - International Insurance Company of Hannover
Fire Damage: $100,000
Products/Completed Operations: $1,000,000
Spectator Medical Expense: $5,000
Physical/Sexual Abuse Option: $50,000/$100,000
Non-Owned Auto Option - EXCLUDED (Can be added for separate premium upon approval)
Sports Equipment Option - EXCLUDED (Can be added for separate premium upon approval)
Policy Term - Limited to Dates of League Play
EXCESS ACCIDENT: Carrier - AXIS Global Accident & Health
Excess Accident Limit: $25,000
Deductible: $ 250
Policy Term - Limited to Dates of Season
Any administrative fees added have been applied to the rates above.
At least two weeks prior to the start of your event. Due to the large volume of last minute requests, we are adding a $50 fee to expedite applications that are filed less than 2 weeks prior to your season/event.
A minimum of 2 weeks prior to your tryouts:
Note: SportsEngine has no affiliation with JVA insurance products being offered. Please refer to the JVA directly for information: Lisa Wielebnicki, firstname.lastname@example.org
The administrator of your club's SportsEngine account can view all of the club's submissions (who completed their forms) as well as export an excel spreadsheet of each of the JVA forms that have been submitted by your members with all the data entered.
1. CLICK HERE to access Player Form page.
2. Drop down to your club name.
3. To Print: If looking for excel spreadsheet, click "Export CSV" at the top. If needing to print PDF of actual forms, select "Download JVA Autoform".
5 years in case a claim needs to be made. We suggest creating a waiver folder and go through each year to get rid of 5 year old forms.
The forms that are required are:
Clubs that are securing JVA insurance for their members, may file the required forms online with SportsEngine. There is no cost to your club, coaches or players to file forms online. Click here to get the link to your specific club's player forms for online submission (the two forms are combined together to simplify the process). The 2nd tab at the top of the page titled, "Member Clubs: Player forms submission links" has each club's link listed. Direct your families to that link to submit their forms. Instructions for parents are on that page. There are also instructions for Club Directors/Administrators to activate their ability to generate reports on all the submissions from their club.
Apply for coverage for the number of teams that you are sure you will have. You can always add teams at a later date.
Reminder: The club insurance for your teams covers your coaches, club administrative staff and tryouts as well.
Yes, JVA will cover the cost of your officials' insurance coverage. If an official is injured, you need to complete a "JVA Incident Report". You also need to find out if the official is registered with PAVO and include that information on the incident report.
Each coach will need to submit the "JVA Coaches' Event Sign in Form" at team check-in. This document lets the Tournament Director know that all of the team's JVA insurance forms have been completed and submitted online at allplayers.com, or that the coach has a copy on hand of all of the players' forms. The "JVA Coaches' Event Sign in Form" should be attached to the team roster and kept on file. You do not need to collect or file any of the insurance forms, only the "JVA Coaches' Event Sign in Form".
The forms that are required are:
The participating teams may file the forms electronically: Prior to your event, request the clubs to create a group for their team on SportsEngine and then direct their parents to use this site to submit their insurance forms online. There are no fees to do this.
Provide a hard copy of the forms listed above to all coaches and team reps. Inform them that it will be coaches' responsibility to make sure that they have, in their possession, the required forms. The coach or team rep will need to collect the liability and medical forms (USAV Medical Form is also acceptable) from each of their players. At the time of team check-in, the coach or team rep only needs to turn in the JVA Coaches' Event Sign-in Form to the Tournament Director.
Be sure that you have a supply of JVA Incident Reports on hand. If any injury occurs, even if minor:
If the family needs to file a claim, email email@example.com to request a copy of the JVA Medical Claim Form. Lisa will insure that the JVA Incident Report and Player Forms have been filed. The family should follow the instructions for submission included on the form.
Note: If the event is not a JVA insured event, the insurance company will NOT cover any expenses.
UNITE By joining together, junior club directors can develop an organized group of small business leaders to lobby for improvement and better representation at the regional and national level. This type of effort will allow all clubs, both large and small, to be working partners with their regional and national leadership. The JVA feels strongly that since the junior community is the overwhelming source of funding for both the regional and national organizations, it should have a fair voice in the governance of those organizations. As partners, the American Volleyball Coaches Association (AVCA) recognizes and supports the effort to bring all of the key organizations in the sport together. By forming a unified front the junior community can help lead the way in the development, promotion and marketing of our sport.
DEVELOP The JVA is committed to expanding the grassroots movement for volleyball to bring more players to the sport at the younger levels. While Volleyball might be popular at the High School level it has been far outpaced by sports such as soccer and softball at the Junior High and Grade School level. To reverse this trend we will be working with the AVCA and USA Volleyball to develop a training and competition model that will encourage widespread participation at the youth level (ages 8-12). This is a key area to address if the sport of Volleyball hopes to see significant growth in the years to come.
IMPROVE The JVA is committed to addressing 2 areas that we strongly feel have a negative impact on our sport:
(1) The sky rocketing costs of participation in junior volleyball. While club dues have steadily risen over the past two decades we feel those costs are manageable, but the cost of travel has exploded. It is now common place for travel costs to make up the vast majority of a player's membership fees during a club season. The JVA feels that a solution can be reached that can begin to curtail the escalating expense of junior volleyball and make the sport more inclusive. If this can be done then the sport will be much more appealing to a large section of the youth market that currently cannot afford to be involved.
(2) The current length of the junior season. In the past two decades the junior season has been extended approximately three weeks and now goes into the second week of July. The agreement is almost universal that the season is too long and the length of the season is contributing to several issues that have a negative impact on the sport. Those issues are less participation at the youth level, more injuries at all levels and an overuse factor for those players that must go directly from their club teams to the USA High Performance programs or their collegiate program. Many of the elite level collegiate coaches have been saying for years that many incoming freshman are entering college with overuse and chronic injuries that will plague them for most or all of their collegiate careers.
The founding clubs of JVA included:
1st Alliance, IL Dunes, MI Michigan Elite, MI SPVB, IL
A5, GA Illini Elite, IL Milw. Sting, WI TCA, CA
Carolina Jrs., NC Juggernaut, CO Munciana, IN
Team Z, OH Celtic Force, IL KIVA, KY NE VB Assoc., NE
TAV, TX Club Fusion, IL Lions, IL Premier, OH
Texas Tornados, TX Colorado Jrs., CO Minnesota Juniors, MN
Renaissance, PA Vision, CA Dayton Jrs., OH M1, MN
Sky High, IL Willowbrook, TX
JVA has partnered with AAU for our mid-year championship and the AAU National Championships. The events will require membership with AAU. In return, the JVA mid-year championship will be insured by AAU, the top two teams in each division will be given free entry into the AAU National Championships and AAU will host a mid-year meeting for JVA in Orlando.
The JVA was formed when a concerned group of club directors met in Chicago to discuss the long term direction of junior volleyball. The directors, junior club athletes, and their families faced a governing body that offered their primary financial supporters a disproportionate voice in decision making, rapidly inflating costs, (especially for top teams to qualify to compete in the Open Division of the USAV Junior National Championships), and a season that offered athletes few off-season days. The group decided to form the JVDA (Junior Volleyball Directors Assoc.) as a lobby group to work for better conditions for juniors in USAV.
Out of that meeting, the Junior Volleyball Directors Association was formed. The mission of the new association was to represent, communicate and lobby for the development, growth and marketing of all levels of youth and junior volleyball.
• To be Accountable to all Constituents
• To Promote Simplification of All Systems
• To Promote Youth and Junior Development
• To Promote Affordability/Representation
• To Protect participants of the organization
• To Promote Education for Coaches and Players
• To Promote Inclusiveness & Affordability & Embrace all levels
It very soon became apparent that there was a need for an independent junior volleyball club association that would be responsive to all clubs, of all affiliations. The American Volleyball Coaches Association (AVCA) approached JVDA. The missions of the two organizations are very similar and a partnership was formed. JVDA had no staff, only a volunteer board. AVCA became the managing partner, responsible to administer the operations of the new association. Members were granted a dual membership, adding value to the association.
In the summer of 2009, JVDA leaders met for their first strategic planning session. The new association was growing rapidly. We needed more clarity of our mission and a full time Executive Director. Our new and current mission is to promote the growth of youth and junior volleyball through program and resource development, education and events.
Our Guiding Principals: Best Practices Affordability and Financial Responsibility Player Welfare Transparency Member Driven To reflect our growing membership of all adults involved in junior volleyball clubs, we officially changed our name to "Junior Volleyball Association" and created a new more youthful logo to reflect the change.
In 2015, to be more efficient and provide better service for our members, we took all our operations in house from AVCA. Both organizations value the dual memberships and we retained that partnership through today.
The simple answer is so that your club directors will become better business owners by joining the network of those who share their interests, passion for the game, and challenges. Other reasons:
The JVA Board of Directors is elected from their membership with a one club, one vote format. The JVA Board will determine the overall strategy for the association, manage the financial resources and programming needs specific to juniors and advise the AVCA staff and board of directors on how to best serve the constituency and increase the membership.
JVA is a partner association of the AVCA (American Volleyball Coaches Association). The advantage of this relationship is that JVA membership includes AVCA membership for all full members and gives full access to AVCA educational services and programs.
The JVA is an association of Junior Club Directors and Coaches who are dedicated to all facets of junior volleyball and have a desire to offer the best programming possible to their members. JVA is a trade association established to serve those who dedicate themselves to a part or full time commitment to junior volleyball. To that end, JVA provides:
The facility owner should identify insurance carriers, or an agent, familiar with the risks we face running a sports facility and volleyball club. There are several insurance companies that specialize in providing the coverage we need; such as participant and spectator liability, abuse and molestation, coaches professional, and accident medical to name a few. Once those companies are identified, applications should be submitted to no less than three of these companies to obtain the most competitive price.
One of our member clubs is MAVA based out of MidAmerica Sports Center in Louisville, KY. The club and sports center are owned by Glenn Pike, an insurance agent with experience in amateur sports and sports facilities. He can be contacted for additional information and assistance:
Pike Insurance Agency LLC
11828 Ransum Drive
Louisville, KY 40243
There is no ideal layout. The layout that is ideal, is what works for your parcel of land and for any building code requirements such as exiting. You need to decide all of the items you want in the building besides the courts, then add another 30-50% more onto that area for things you didn’t think of and for future use. You would be best to sit down with an architect on a computer and start making some rough sketches of where things are. Should it be 12 courts in a row with everything behind the courts, like our 8 court building? That has some advantages but it requires a very long building and might not fit on your land. Should it be 2 sets of 6 courts separated by a center core with a mezzanine overlooking both sides? That has some advantages, but leaves you with less space in the center core for all the other thing you might want. It also gives you no outside windows for anything in the center core. Once again, the best thing to do is to sit down with an architect and do some preliminary sketches. Yes it will cost some money to do this, but if you are concerned about spending that money you shouldn’t be attempting to build a facility.
Midwest Volleyball Warehouse