The insurance year runs from 9/15 to 9/14.
- Go to www.jvaonline.org
- Below the "Club Directors" tab, click INSURANCE
- Read through the instructions, then scroll to the insurance options and choose between the following:
a) JVA Program Insurance
b) JVA Tournament/League Insurance c) JVA Camp/Instructional/Tot/Mini/Youth Insurance
- You are now in the SportsEngine platform, embedded in our website.
a) Returning user? Login!
b) New user? Create a free login and password to the SportsEngine platform.
- Depending on the insurance you clicked, you will be directed to the appropriate form.
- Complete the form answering ALL questions with as much information as needed.
- Once you click submit, you will directed to the Product Store.
- Complete your purchase immediately. You will NOT receive your Certificate of Insurance unless you have paid!
- Certificate of Insurance will be sent within 3 business days.
All 3 JVA Insurance options cover:
LIABILITY: Carrier- Surplus Lines Carrier Rated A+ VIII (Superior) by AM Best
Fire Damage: $100,000
Products/Completed Operations: INCLUDED
Spectator Medical Expense: $5,000
Physical/Sexual Abuse Option: $50,000/$100,000
Non-Owned Auto Option - EXCLUDED (Can be added for separate premium upon approval)
Sports Equipment Option - EXCLUDED (Can be added for separate premium upon approval)
Policy Term - Limited to Dates of League Play
EXCESS ACCIDENT: Carrier - The Hartford - Atlanta, GA
Excess Accident Limit: $25,000
Deductible: $ 250
Policy Term - Limited to Dates of Season
Any administrative fees added have been applied to the rates above.
At least two weeks prior to the start of your event. Due to the large volume of last minute requests, we are adding a $50 fee to expedite applications that are filed less than 2 weeks prior to your season/event.
A minimum of 2 weeks prior to your tryouts:
- The JVA Insurange Page will take you to the JVA Insurance Page on the SportsEngine platform.
- Fill out the application for the insurance you need. BE SURE TO GIVE COMPLETE INFORMATION. You will need to have the official name of your site and the complete address. You should also confirm the insurance requirements of your facility. Some facilities require 3rd party certificates or additional endorsements. You will need an estimate of the number of non-JVA insured teams that will participate in your tournament.
- Once you complete your application, you will be directed to the Product Store for payment. You will not receive your Certificate of Insurance until you make full payment
Note: SportsEngine has no affiliation with JVA insurance products being offered. Please refer to the JVA directly for information: Lisa Wielebnicki, email@example.com
The administrator of your club's allplayers.com group can view all of the club's submissions (who completed their forms) as well as export an excel spreadsheet of each of the JVA forms that have been submitted by your members with all the data entered. The Club Administrator can access their Club's submissions by clicking here and registering for their club's JVA Player forms group and following the instructions on that page. We will then activate that person as the admin for the particular club they sign up for, enabling you to access the reports for your clubs' submissions when they are logged into their allplayers.com account. Instructions to access and download the reports of your club's submissions are on each club's individual JVA Player form group as well.
5 years in case a claim needs to be made. We suggest creating a waiver folder and go through each year to get rid of 5 year old forms.
The forms that are required are:
Clubs that are securing JVA insurance for their members, may file the required forms online with SportsEngine. There is no cost to your club, coaches or players to file forms online. Click here to get the link to your specific club's player forms for online submission (the two forms are combined together to simplify the process). The 2nd tab at the top of the page titled, "Member Clubs: Player forms submission links" has each club's link listed. Direct your families to that link to submit their forms. Instructions for parents are on that page. There are also instructions for Club Directors/Administrators to activate their ability to generate reports on all the submissions from their club.
Apply for coverage for the number of teams that you are sure you will have. You can always add teams at a later date.
Reminder: The club insurance for your teams covers your coaches, club administrative staff and tryouts as well.
Yes, JVA will cover the cost of your officials' insurance coverage. If an official is injured, you need to complete a "JVA Incident Report". You also need to find out if the official is registered with PAVO and include that information on the incident report.
Each coach will need to submit the "JVA Coaches' Event Sign in Form" at team check-in. This document lets the Tournament Director know that all of the team's JVA insurance forms have been completed and submitted online at allplayers.com, or that the coach has a copy on hand of all of the players' forms. The "JVA Coaches' Event Sign in Form" should be attached to the team roster and kept on file. You do not need to collect or file any of the insurance forms, only the "JVA Coaches' Event Sign in Form".
On your Manage your group forms page, you can view all of the forms associated with your group.To view the form information your members have submitted, click Results next to the form that you would like to review. On the results page, you see an overview of the submissions for the form you selected. From here, you can view individual submissions or export some or all of the submissions as a file.
You may also choose to file hard copies of the required forms. The forms are available on the JVA web page under "Insurance". If you choose this method, a copy of all forms need to be held your club administrative files and a copy must be carried by the coach at all times.
We prefer that clubs use AllPlayers.com to handle your paperwork. It is the best way for us and you, as a Club Director, to know that all your paperwork has been completed properly. Additionally, unlike hard copies, you can't lose them or have to find a place to store them and you will be able to access them 24/7 online no matter where you are.
The forms that are required are:
The participating teams may file the forms electronically: Prior to your event, request the clubs to create a group for their team on SportsEngine and then direct their parents to use this site to submit their insurance forms online. There are no fees to do this.
Provide a hard copy of the forms listed above to all coaches and team reps. Inform them that it will be coaches' responsibility to make sure that they have, in their possession, the required forms. The coach or team rep will need to collect the liability and medical forms (USAV Medical Form is also acceptable) from each of their players. At the time of team check-in, the coach or team rep only needs to turn in the JVA Coaches' Event Sign-in Form to the Tournament Director.
Be sure that you have a supply of JVA Incident Reports on hand. If any injury occurs, even if minor:
- Secure a copy of the JVA Release and Medical Form and JVA Participant Release of Liability for your file OR ascertain that the forms exist online within your SportsEngine account.
- The Head Coach or Tournament Director should complete a JVA Incident Report at the time the injury occurs and turn in to the tournament director. A parent should never complete the "Incident Report", it will not be accepted by the insurance company as a legal record.
- If the injury is minor simply keep the JVA Incident Report Form on file. If the injury is serious, email copies of the forms to Lisa Wielebnicki e at firstname.lastname@example.org or drop in the mail to:
1414 Underwood Ave, #400
Milwaukee, WI 53213
If the family needs to file a claim, email email@example.com to request a copy of the JVA Medical Claim Form. Lisa will insure that the JVA Incident Report has been filed. The family should follow the instructions for submission included on the form.
Note: If the event is not a JVA insured event, the insurance company will NOT cover any expenses.
The facility owner needs to identify insurance carriers, or an agent, familiar with the risks we face running a sports facility and volleyball club. There are several insurance companies that specialize in providing the coverage we need; such as participant and spectator liability, abuse and molestation, coaches professional, and accident medical to name a few. Once those companies are identified, applications should be submitted to no less than three of these companies to obtain the most competitive price. I can identify those companies, and they would vary depending on the state the facility is located in. Contact me directly for more information.
Glenn Pike, Club Director, MAVAOwner, Pike Insurance Group
JVA Background Screening
The JVA requires that member junior volleyball clubs adhere to our Background Screening Policy.
JVA has secured the National Center for Safety Initiatives (NCSI) to process our member background screens.
All individuals, 18 years of age or older, involved in any capacity with a JVA member club must be screened: Club directors, club administrators, tournament directors, team reps, coaches, chaperones, and trainers who register, affiliate and/or participate with a junior volleyball club or team. Tournament Directors are required to insure that any official 18 or older who intends to work a junior sanctioned event will also be screened (with the exception of a junior player).
Every individual required to submit to a Background Screening must log into NCSI, complete, sign and date the Consent and Waiver Release Form.
Click here for more information and to apply for your background screen